Nile Ladies Golf Club

Celebrating the Passion of Female Golfers

NILE LADIES GOLF CLUB

BYLAWS

October 2025

ARTICLE I:  NAME AND LEGAL FORMATION

  1. The name of the organization shall be Nile Ladies Golf Club.
  2. The organization is a Washington Nonprofit Corporation and qualifies as a nonprofit organization under Internal Revenue Code 501(c)(7).

ARTICLE II:  OBJECTS

  1. Provide an opportunity for competitive golf for women golfers.
  2. Encourage knowledge of, and adherence to, the rules and etiquette of golf.
  3. To promote fair play, integrity, and interest in golf among amateur golfers.

ARTICLE III:  MEMBERSHIP

  1. Golfing Members shall be able to play 18 holes of golf, participate in weekly competitions, follow the rules of golf and practice proper etiquette. Exceptions may be made for special circumstances by a vote of the Executive Board.
  2. Golfing Members shall establish and maintain a Golf Handicap Information Network (GHIN) number with games posted within the last two (2) years and maintain a Washington Golf (WA Golf) membership through the Nile Ladies Golf Club.

ARTICLE IV:  FEES

The annual membership fee of the Club shall be determined by the Executive Board.

  1. Annual Membership fee
  2. GHIN fee for Members
  3. Fee for Hole-in-One Fund upon joining and for established members if a hole-in-one occurred the previous year.

ARTICLE V:  OFFICERS AND DIRECTORS

  1. The elected officers of the Club shall be the Captain, Assistant Captain, Secretary and Treasurer. The membership may vote for two (2) people to share any of these positions as deemed necessary, e.g., a Co-Treasurer.
  2. The Captain and Assistant Captain shall hold office for one (1) year.  The Treasurer and Secretary shall hold office for two (2) years.  All terms begin on the first day of January.
  3. The immediate Past Captain (or Co-Captains, if applicable) shall serve as Director(s).
  4. The elected officers and Director shall comprise the Executive Board.

ARTICLE VI:  EXECUTIVE BOARD AND OFFICER/DIRECTOR DUTIES

  1. Executive Board
    • Set time, date and agenda for Regular meetings.
    • Review and revise committee responsibilities.
    • Add or disband committees.
    • Troubleshoot membership grievances or concerns.
    • Serve as liaison with Pro Shop.
  2. Captain
    • Conduct all Regular and Special membership meetings.
    • Appoint Committee Chairs and serve as their advisor.
    • Perform the duties of the Chairs and their committees in their absence.
    • Sign Club documents and serve as its representative.
    • Call Special meetings.
    • Serve as Director the year following being Captain.
  3. Assistant Captain
    • Perform the duties of the Captain in her absence.
    • Fill vacancy of Captain if needed and complete that term.
    • Serve as Captain for the next year’s term.
    • Assist the new members regarding competition and Club procedures.
  4. Secretary
    • Take minutes of all meetings and email copies to the Executive Board. Minutes of full membership General and Special Meetings emailed to all members.
    • Take care of all correspondence.
  5. Treasurer
    • Custodian of all the Club funds.
    • Pay all bills according to the budget.
    • The Captain, Assistant Captain, Secretary and Director shall review the books at year end in a timely manner.
    • Email monthly financial reports except in January, February and November.
    • Serve as Club’s Registered Agent for purposes of reporting to the Secretary of State.
    • Submit annual reports to the IRS and the State of Washington as required.
    • Maintain legal and financial documents and records for seven (7) years.
    • Maintain the membership roster.
    • Serve as WA Golf Representative.
  6. Director
    • The Immediate Past Captain shall serve on the Executive Board.
    • Acts in an advisory capacity and has a vote.

ARTICLE VII:  NOMINATIONS AND ELECTIONS

  1. The Nominating Committee is the most important committee in the organization, as it is responsible for helping recruit the future leaders.
  2. The Nominating Committee consists of two (2) Past Captains and one (1) general member appointed by the Captain in April.
  3. The Nominating Committee shall recruit and nominate one (1) or more candidates for Assistant Captain, Secretary and Treasurer, depending on term endings.
  4. Consent shall be required of all candidates prior to nomination.
  5. A slate of nominees shall be presented to the membership during the September meeting, at which time other nominations may be made from the floor.
  6. The names of the candidates and the date of the election shall be emailed to all members immediately after the September meeting and at least two (2) weeks prior to the October meeting.
  7. If more than one (1) candidate is nominated to an office, a paper ballot shall be used.
    A voice vote shall be used otherwise. A voting member unable to attend in person may vote by email. The election shall be held in October. A minimum of two (2) members of the Nominating Committee shall tabulate the results. In order to elect a member to office, a majority vote of members is required either attending in person or remotely, or electronically emailed before the meeting.
  8. In the event of an office vacancy, it shall be filled by regular election as soon as possible.

    ARTICLE VIII:  MEETINGS

    1. Regular meetings of the membership shall be called at the discretion of the Executive Board and shall include meetings in September and October.
    2. Special meetings for one specific purpose may be called by the Captain as needed.
    3. The Executive Board, committees and members are authorized to hold electronic meetings and make decisions by email.

    ARTICLE IX:  FINANCES 

    1. An estimated budget shall be prepared at the beginning of each year by the Executive Board.
    2. Membership shall approve the budget at the first Regular meeting of the year. Any expenditures required prior to that time will be paid in accordance with the previous year’s budget.
    3. The Executive Board may approve expenditures not in the budget up to $300.00 each without the membership’s approval.

    ARTICLE X:  METHOD OF AMENDING OR REVISING BYLAWS

    Amendments or revisions of the Bylaws may be made by vote at any Regular or Special meeting. At minimum two (2) weeks prior to that meeting, they must be presented to the Executive Board and made available to the membership.

    ARTICLE XI:  PARLIAMENTARY AUTHORITY

    All meetings and parliamentary questions shall conform to the current Robert’s Rules of Order.